Bylaws

Section 1 - Meetings of the Membership

  1. Regular Meetings
    There shall be at least six (6) regular meetings of the members of NTCA each year, the time and place of such meetings to be designated by the Board of Directors.
     
  2. Special Meetings
    Special Meetings of the members may be held at any time upon call of the Board of Directors, or upon request of ten percent (10%) or more of the membership in writing, stating briefly the purpose thereof; provided, however, notice is given in accordance with the provisions of paragraph C, following.
     
  3. Notice of Special Meeting
    Notice of a Special Meeting of the members of NTCA shall be given to each member in writing. Notice of time and place of such meetings shall be published at least twenty (20) days prior to the date of such meetings, and in addition, notice of special meetings shall briefly state the purpose thereof.
     

Section 2 - Dues and Fees

  1. Annual membership dues shall be established by the Board of Directors and communicated to the membership annually. They are due and payable on January 1 of each year.
     
  2. All fees and charges for seminars, symposia, conferences and meetings will be established by the Board of Directors.
     
  3. Seminar and conference registration fees charged non-members shall exceed the fee charged members by an amount approved by the Board. Should the non-member make application for membership at the time of the NTCA seminar or conference or within thirty (30) days after attending the event, and be accepted, the difference in fee shall be applied toward the membership dues.
     
  4. New members who join NTCA in October, November or December and pay membership dues will be considered to have paid the annual membership dues for the following year.
     

Section 3 - Term of Office and Composition of Board of Directors

  1. Board of Directors
    The Board of Directors shall be considered the Operating Committee charged with the day-to-day functions of NTCA and dedicated and interested in furthering the aims of NTCA. All Board Members are to receive copies of all meeting agendas and minutes.

    Term of Office - All Officer and Director terms are to be for two (2) years or until successors are elected, and shall run from January 1 through December 31.
     
  2. President
    Preside at all meetings of the membership and Board of Directors and call said meetings in the manner provided herein.

    Be responsible for directing the day-to-day operations of NTCA.

    Be the official spokesperson for NTCA.

    Recommend candidates for interim appointments to office should vacancies occur. All candidates must be approved by the Board of Directors.

    Arrange, at least biannually, for an outside audit of the Association's records.
     
  3. VP Membership/Secretary
    Recruit members and maintain membership records, publish the membership directory (preparation and mailout of annual membership renewal/invoices, prepare and mail packets to new members, etc.).

    Prepare minutes for all board meetings and distribute to members.

    Secure Membership Committee volunteers and delegate responsibilities as necessary.
     
  4. VP Treasurer
    Handle all financial affairs (preparation, interpretation and dissemination of budgets and periodic financial reports, arrange for cashier at membership meetings, prepare receipts, make bank deposits, receive and post membership dues, etc.).
     
  5. VP Career Development/Programs
    Identify relevant meeting topics and locate appropriate speakers.

    Develop and maintain programs to benefit membership (certification courses, professional development seminars/workshops, and other educational related activities).

    Develop and maintain speaker/workshop evaluation forms; summarize results.

    Coordinate job openings in newsletter.

    Write newsletter article on Career Development topic.

    Secure committee volunteers and delegate responsibilities as necessary.
     
  6. VP Communications
    Serve as backup to President at meetings.

    Secure locations for meetings and arrange all meeting plans (meeting registration, meals, refreshments, audio-visuals or other needs of the speaker(s), etc.).

    Coordinate surveys to membership and summarize results.

    Act as liaison to WorldatWork.

    Pick up mail, open and disseminate.

    Update board/committee responsibilities as necessary.

    Coordinate publication of membership newsletter/advertisement of upcoming meetings.

    Assist with the development of all communication material.
     
  7. VP at Large
    Provide support and assistance in areas, as needed.

    Assist other VPs as needed.
     
  8. Committees/Task Forces
    1. The Board of Directors, except as otherwise provided by these Bylaws, shall have the power to create committees and task forces, appoint chairpersons, designate duties, establish terms of service, define committees and task forces as standing or special, appoint members, and terminate committees and task forces as the need is determined by the Board of Directors.

    2. Standing committees of the Board and their duties shall be as follows:

    a. Program planning
    Identify relevant meeting topics and locate appropriate speakers. Secure locations for meetings and arrange all meeting plans (meeting registration, meals, refreshments, audio-visuals or other needs of the speaker(s), parking clearances, etc.).

    b. Membership
    Recruit members and maintain membership records, publish the membership directory, and report to the Board, as required, on membership activities.
     

Section 4 - Quorum Requirement
A simple majority of the members must be present at any meeting of the Board of Directors to constitute a quorum for the transaction of business. A minimum of three (3) working days notice of any meeting must be given to each member of the Board prior to any called meeting.